Request for Proposal Position: Monitoring, Evaluation, and Reporting (MER) Consultant.

Scope of Work

The consultant will be responsible for the following tasks:

Program Monitoring

Monitor program implementation against the approved workplan and timeline.
Track progress toward KPIs, outputs, outcomes, and program targets.
Identify implementation challenges, risks, and gaps.
Develop monitoring tools such as trackers, dashboards, or monitoring sheets as needed.
Coordinate with program teams and implementing partners for data collection and consolidation.

Program Evaluation

Conduct analysis of program achievements based on established indicators.
Assess program effectiveness, efficiency, relevance, and sustainability.
Provide recommendations for program improvement based on evaluation findings.
Support the documentation of lessons learned and best practices.

Reporting

Prepare periodic program reports (monthly, quarterly, semi-annual, or annual reports).
Ensure data quality, narrative consistency, and compliance with donor or organizational reporting requirements.
Compile supporting data, activity documentation, and evidence of program achievements.
Support the revision and finalization of program reports.
Assist in preparing presentations or reporting materials for donors and stakeholders when required.

Knowledge Management and Product Knowledge Development

Collect, organize, and maintain program reports, activity documentation, data, and supporting evidence from different program teams.

Consolidate program updates, achievements, lessons learned, challenges, and key insights into a structured knowledge repository.

Analyze program reports and implementation evidence to identify emerging patterns, strategic insights, and institutional learning.

Support the development of knowledge products based on program results, such as briefs, case studies, learning notes, program summaries, impact stories, and presentation materials.

Translate program evidence and lessons learned into practical knowledge that can support IBCSD’s program development, strategic communication, donor engagement, stakeholder outreach, and institutional positioning.

Ensure that relevant knowledge generated from IBCSD’s programs is properly documented, accessible, and reusable for future program design, reporting, and organizational learning.

Other related work when required

Technical assistance for accelerated program implementation based on the monitoring and evaluation feedback

Deliverables

The consultant is expected to produce:

Monitoring tracker/program dashboard.
Periodic monitoring reports.
Program evaluation reports.
Consolidated program indicator achievement data.
Compilation of program reports, activity documentation, supporting evidence, and lessons learned from relevant program teams.
Draft and final donor/program reports.
Program learning notes or summary briefs or so based on consolidated reports and implementation findings.
Knowledge products derived from program evidence, such as case studies, impact stories, program summaries, presentation materials, or strategic briefs
Technical assistance when required to accelerate programme implementation based on the monitoring and evaluation reportsRecommendations for program implementation improvement, knowledge management, and future program development. .

Consultant Qualifications

Education

Minimum Bachelor’s degree in:
- Management,
- Statistics,
- Social Sciences,
- Public Policy,
- Development Studies,
- Knowledge management
- Communications
- or other relevant fields.

Experience

Minimum 3–5 years of experience in Monitoring, Evaluation, Accountability, and Learning (MEAL/MER).
Experience working with NGO programs, donor-funded projects, CSR initiatives, or development programs.
Experience in donor reporting and program data analysis.
Experience in collecting, consolidating, and reviewing reports from multiple programs or project teams.
Experience in developing learning documents or knowledge products, such as program briefs, case studies, impact stories, learning notes, or summary reports, is an advantage.
Experience coordinating with multiple stakeholders, including internal teams, implementing partners, donors, and external stakeholders, is an advantage.

Technical Competencies

Strong understanding of monitoring and evaluation frameworks.
Ability to develop indicators and logical frameworks.
Strong quantitative and qualitative data analysis skills.
Ability to synthesize program findings, lessons learned, challenges, and achievements into clear analytical reports.
Strong ability to translate program evidence into institutional learning and knowledge products.
Proficiency in Microsoft Excel, Google Sheets, and PowerPoint.
Familiarity with data management and visualization tools such as SPSS, KoboToolbox, Power BI, or Tableau is an advantage.
Strong report writing skills in both Bahasa Indonesia and English.
Ability to prepare concise and strategic presentation materials based on program findings and evidence.

Personal Competencies

Strong communication and coordination skills.
Detail-oriented with strong analytical thinking.
Ability to work independently and collaboratively within a team.
Good time management skills and ability to work under tight deadlines.
Strong sense of ownership in maintaining data quality, documentation, and institutional knowledge.
Ability to work across multiple program themes and translate diverse program information into coherent organizational knowledge.

Assignment Duration

The consultant assignment will be for a period of 3 (three) to 6 (six) months, starting from the effective date of the contract, with the possibility of extension based on program needs and the consultant’s performance evaluation.

The consultant is expected to commence the assignment as soon as possible, with a target start date of 15 June 2026, or as mutually agreed by both parties.

The level of effort for this assignment is estimated at approximately 5 (five) to 10 (ten) working days per month, depending on program needs and deliverables.

Working Arrangement

The consultant will work on a flexible/freelance basis according to program needs.
The consultant will report directly to the Program Manager/Project Lead.
Regular coordination meetings will be conducted as required.