IBCSD as part of LCDI2 consortium has developed many Initiatives to help businesses move together towards net zero emissions. The initiatives have built a strategic partnerships and net zero ecosystem by assisting private sector get a concrete action to achieve net zero emissions. Therefore, Indonesia Business Council for Sustainable Development (IBCSD), in collaboration with the Ministry of National Development Planning/BAPPENAS and supported by the UK Government’s FCDO, will hold a National Dialogue “Accelerating Low Carbon Development Towards a Net Zero Emission & Economic Transformation.” The purpose of this dialogue is to elicit policy inputs to speed up actions that promote low carbon development as part of the green economic transformation towards Indonesia Emas 2045. 

  • Purpose and Objectives

    1. Increase awareness and knowledge of various stakeholders (government, business world, and society) regarding the importance of accelerating low-carbon development for Indonesia’s green economic transformation to be on par with other developed countries. 
    2. Gather ideas from various related aspects for accelerating low-carbon development, including financing and investment, innovation and technology, data, principles of justice, and inclusiveness as input for formulating policies and planning for low-carbon development transformation that supports the achievement of Indonesia Emas 2045.
    3. Strengthen collaboration between government, private sector, and society to accelerate planning and implementation of real actions in realizing low-carbon and climate-resilient development accordance with national development goals.

  • Scope of Works

The Consultant of Event Organizer (EO) will provide a range of services from planning, coordinating, and execute the event that will be conduct at Jakarta area with estimation of not more than 150 participants with details workflow below;

  • Event Concept and Design:

The EO Consultant work closely with IBCSD Program Manager to understand the vision, objectives, and desired outcomes for the event in order to made planning and execution of the events. Any design related for the events will be provided by IBCSD team that should align with IBCSD identity

  • Venue Coordination:

The EO Consultant will assist in finding suitable event venues based on IBCSD requirements, budget, and expected number of attendees. The EO Consultant will prepare and manage the stage setup, room layout, and any needed arrangement on the venue.

  • Manpower Coordination:

The EO Consultant will provide and coordinate the necessary team, and manpower (MC, Notulen and Usher) to ensure all necessary services are secured for the event.

  • Registration and Follow Up invitation  

The EO Consultant will provide support for IBCSD Team for any registration-related process and inquiries, also following up the invitation to get participant confirmation.

  • On-site Event Coordination:

During the event, The Consultant / EO will oversee all logistics and operations, ensuring smooth execution. The Consultant / EO will manage the team setup, registration/check-in processes, audio visual requirements, stage management, overall event coordination and handle any unforeseen issues or emergencies that may arise

  • Post-event Evaluation and Reporting:

After the event, The Consultant / EO will conduct evaluation to assess the success of the event and provide Event Evaluation Report to IBCSD Team and Event Summary that will be circulate among participants.

  • Outcomes 

The expected major outcomes from the EO include:

  • All required preparation for the event of National Dialogue is in place and smooth execution of the event.
  • The structured flow of the event based on planning can build momentum, ensure inclusive participation, and produce actionable results that contribute to event purpose and objective.
  • Final Report on the National Dialogue  that contain:
  • Event Evaluation Report should provide a detailed assessment of an event to evaluate the effectiveness, efficiency, and success of the event, as well as identify areas for improvement. This report will serve as summary of event technical preparation and implementation that assess the success of the event.
  • Event Summary that provides a brief description of the key details, highlights, and outcomes of the event. It should capture the main points that being deliver by speakers and convey important information during discussions. This report will be circulated among participants.

  • Tasks, Deliverables, and Expected Schedule

No Tasks Deliverables/Products Schedule
1. Preparation & Kick-off Meeting Minutes of Kick-off Meeting 5 November 2024
2. Pre-Event Planning Phase (event concept finalization, venue selection, production finalization, invitation dissemination and follow up)  Approved Budget by IBCSD 4-6 November 2024
3 Event Preparation Phase (venue coordination, team and manpower coordination, registration process, materials prepare for events) Minutes Technical Meeting  5-19 November 2024
4 Execution Phase (registration and check-in process, stage management, overall event coordination) Photo Documentation & Video 20 November 2024
5. Post Evaluation Phase 

(event evaluation report and event summary)

 Final Report  21 – 28 November 2024 

  • Proposal Submission

Following are the document to be submitted by consultant as proposal submission:

  1. Administrative Requirement

The EO Consultant is expected to submit their legal document (e.g; Decree of Establishment/SK Menkumham atas Pengesahan Akta, Taxpayer Identification/NPWP), corporate profile with a good record of performance and integrity also proven experience in organizing meetings, incentives, conferences and exhibitions (MICE) for online, offline or hybrid and and Curriculum Vitae of EO Director consultant.

 

  1. Technical Proposal

The EO Consultant is expected to submit a technical proposal, which outlines their take on this term of reference as well as their proposed detailed to answer the requirement of this term based on a proven experience in developing designs and/or concept for national dialogue, workshop and/or dissemination events for governments as well as events; and experience in drafting project report following successful organization of MICE events. The technical proposal should content; 

  • A statement of interest describing the proposed team and how it meets the above requirements;
  • An outline of the proposed work plan;
  • A proposed budget in excel (.xls, .xlsx) format with a breakdown of costs sufficient to assess reasonableness and compliance with our funder requirements
  • A competitive payment schedule associating invoice amounts with work schedules.

 

The above documents shall be submitted at the latest of:

Day/Date : Sunday, November 3rd, 2024

Time : 23.59 WIB

  • Point of Contact

For any clarifications needed by consultant kindly contact the following:

Name : Lusye Marthalia 

Title : Program Manager Climate Energy & Circular Economy

E-mail : [email protected] / [email protected]